Meetings have become one of the most important factors to take place in today’s businesses. There are infinite reasons for meetings to take place, from recruitment meetings with new employees and peer review meeting to meetings where the direction of globally operating companies is decided. Here we’ll explore six types of business meetings used by companies of all sizes.
One of the most important type of business meetings are with your staff. When operating in a business environment, communication is key. Whether it’s between management members or the company directors and employees of any level. By holding staff meetings, companies are able to keep their workforce informed and educated on issues, events and changes that are happening within a business. These meetings may be held regularly or only when necessary.
Managers and supervisors may also hold smaller one-on-one meetings, or in small groups, when communicating to departments or team members in situations such as target and performance reviews or following through with disciplinary protocols.
It’s vital for companies with sale divisions to hold sales conferences. These meetings are used to create opportunities for sales team members to communicate and as a way of motivating members of staff. It’s well-known that many representatives will operate outside the company headquarters and these meetings are used to pull them together as a team.
These conferences can be used to review the departments performance alongside reviewing and setting goals and targets. Sales conferences are especially important when it comes to communicating ideas, brainstorming and processes in certain situations, such as the launch of a new product or service. You would also take advantage of business meetings with potential clients in these conferences as well.
Business Meetings that’s Collaborative
In some companies, establishing relationships between suppliers, clients and other important business personnel is vital to their success. Collaborative meetings can be very useful when it comes to strengthening relationships with these parties, resulting in better business and especially useful when it comes to keeping employees customer focused.
An example of a collaborative meeting is when a company is working on their logistics and or trying to develop their supply chains. For example, individuals representing logistics companies and suppliers may be brought in to make decisions for the project.
Bringing together departments to work on a project together can be an extremely difficult task. When working on a task, for example, a new marketing campaign or trying to create a new service for a company to provide, many departments and team members will need to be brought together to discuss ideas and work out the best course of action.
Projects meetings is an umbrella term that covers a range of meetings that can include budget meetings, review meetings, development meetings and update/progress meetings.
An emergency meeting may have to take place to inform employees of a companies status. This could be after a critical event takes place such as a fire or other disaster or even financial troubles where redundancy, budget cuts or even closure is a potential threat.
It’s highly recommended that in these situations, businesses hold emergency meetings and communicate openly to their workforce regarding ongoing proceedings. This helps employees feel reassured and eliminates the risk of rumours spreading among teams.
Team Building Meetings
Team building aspects should be included in every type of meeting. These are crucial for keeping teams working together by building and strengthening relationships between individuals. This can keep moral high and productivity levels up.
A fantastic way of holding a team building meeting is by occasionally taking teams out of their normal work environment to team-building days. This allows team members to play sport together or partake in other activities which strengthen bonds.