Tag: IT Security

Want to set up a wireless Conference Room?Try Now

5 Benefits of Wireless Presentations

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If a time traveler from the year 2005 were to set foot in your living room, they would have a hard time figuring out your home entertainment system. Apple TV? Netflix? How are you supposed to insert the DVD into the Apple TV box when the DVD is nearly twice the size of the box? And how come this remote control only has one button on it? Has the world gone crazy?

And yet if that same time traveler were to set foot in your conference room, they would be completely at home. Although business meetings rely on pretty much the exact same technology as home entertainment (TVs, projectors, media to play on said TVs and projectors), many meeting rooms are still stuck in the Blockbuster era, relying on HDMI, VGA, and countless other cables and adapters for their presentation solution.

Things don’t have to be this way. With a wireless presentation system such as the Ubiq Hive, you can bring your conference room into the Netflix/Apple TV-era and briefly confuse any time travelers that happen to wander in.

Here are just some of the benefits:

1. Easy Set-up.

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Have you ever successfully plugged an electronic device into a wall socket such as a vacuum cleaner or hair dryer? Then you shouldn’t have any trouble setting up the Ubiq Hive. Once the device is powered on and connected to your conference room TV or projector, all you have to do is download the Ubiq app or go to present.goubiq.com and you can begin streaming right away.

2. Less Strain on IT.

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Like E.R. doctors, IT people are always on-call in case of an emergency. If a project manager is having issues hooking up his 2008 MacBook to a projector, the first person to hear about it is usually the system admin, who is then expected to drop everything he’s doing and rush into the conference room and try to diagnose the problem.

With Ubiq, however, IT does not need to be physically present in the conference room. To monitor a presentation, all you have to do is log in to the Ubiq dashboard.

3. Increased Productivity.  Keep employees in the loop by sending notifications to your conference room displays.

Ubiq integrates with calendar tools (like Google Calendar) so teams can schedule meetings, reserve rooms, and request “hive” access. It also allows IT to post notifications and digital signage to meeting room displays in order to help teams stay organized.

4. Security.

Ubiq integrates with multiple networks so internal users stream over the corporate network and guest users stream over the guest network.

The Ubiq application ensures that internal users stream over the corporate network and guest users stream over the guest network. Since Ubiq integrates with your company’s Active Directory, internal users do not need to create their own accounts. Simply enter your Active Directory domain during installation and Ubiq will check credentials against the domain.

5. Better Looking Conference Rooms.

No conference room is complete without the Ubiq wireless presentation system.

Wires are ugly, and hiding them is difficult. Some people try to run them behind their baseboards or under their carpets, but few succeed. This is especially true if we’re dealing with multiple cables like HDMI, VGA, HDMI to VGA, DVI, and Thunderbolt (which is the bare minimum of what you’ll need to have on-hand in today’s BYOD era in lieu of a wireless solution). Hiding that many cables is like trying to hide 6% of the world’s aluminum in the Mexican desert; it’s only a matter of time before it shows up on Reddit.

Discover how Ubiq can work for your organization. Request a demo today!

Want to set up a wireless Conference Room?Try Now

4 Tips for Employee IT Security Training

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With the number of cyber attacks, data breaches, and other threats increasing each year, IT security is a top concern for organizations. Many company executives and CIOs are spearheading initiatives dedicated to protecting their information. Some are strengthening their IT security measures by upgrading software, hardware, and infrastructure. However, organizations often fail to address one of the biggest and often underestimated threats–their employees.
One study by CompTIA cited employees as a top concern, with 52 percent of breaches stemming from human error. Preventing human error requires creating effective security awareness and training efforts. In a 2014 PricewaterhouseCoopers (PwC) survey, 42 percent of respondents said employee security education and training helped to deter potential attacks, saving companies thousands in financial losses.
Unfortunately, crafting these initiatives is also a challenge for leaders everywhere. How can organizations improve their employee IT security training? Here are some tips:
 
Motivate them
The problem with some workers, is that they still do not realize that they play a very important role in the security of the company. For example, if they lose their smartphone or laptop that they use for work purposes, chances are, they aren’t thinking about protecting the company data on it. In order to make training more effective, leaders can motivate employees by praising them for smart security practices.
 
Break it down
A once-a-year seminar on IT security is not sufficient or effective. This model is unsuccessful, because it is nearly impossible to cover all the ins-and-outs of cybersecurity to your employees in one session. Even if you did, it’s likely that employees would only digest less than 10 percent of the information. Especially, if you start to discuss more technical concepts. Captivating their attention and engaging employees will likely grow more difficult the longer one training session becomes.
A more effective method is to have IT security training sessions multiple times a year. Even reminding employees about the importance of security and sending quick tips throughout the year will help to keep the information from going stale.
 
Make it easy
Make sure employees know the process to follow when problems arise by showing and engaging them. In order for training to be effective, organizations need to go beyond simply handing employees an IT security policy or handbook. The reality is that most likely no one will read it.
Organizations can use collaboration tools, gamification, and other technology to help engage them. Highlight the most important and most common threats and train on how to prevent those from happening. Organizations should provide supplemental information about security, but it should not be the only source of awareness.
 
Use secure presentation software.
Lastly, when presenting about sensitive data and company policies, use secure presentation software. If your training session is located out-of-office, you can use wireless presentation software instead of relying on equipment in a meeting room or other space. Utilizing it can decrease setup time and the risk of revealing sensitive information through faulty devices.
Employee IT security awareness and training may seem like an unnecessary or lackluster initiative. However, it is one of the most crucial elements to prevent costly security threats from happening. Improving the effectiveness of training with these tips will help engage employees and protect company data.