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A boring meeting in a boring conference room can be intolerable. But a boring meeting in an elegantly designed, state of the art conference room can be very tolerable indeed. As long as you’re sitting in a nice chair, have a smooth mahogany table in front of you, and are surrounded by striking interior design, no amount of discussion concerning budgets, marketing strategies, or team training can fully put you to sleep. Next to caffeine, strong conference room design is arguably the most powerful stimulant that’s legally available.
So for those of you seeking to nap-proof their conference rooms through bold, attention-grabbing design choices, here are 10 examples that you may want to turn to for inspiration.

1. Gore’s Group

meeting room design ideas
The first thing you’re likely to notice about this conference room is that there are giant spikes sticking out of the ceiling Mortal Kombat-style. But if you look more closely, you’ll notice some other design elements that are just as interesting, such as the circular LED light covered by a wooden lattice, the row of tiny spotlights, and the two TVs conveniently arranged on the wall so that no one has to strain their neck. Note that neither TV is connected to the table via unsightly HDMI, VGA, or mini DisplayPort cables.

2. Atlas Holdings

For most businesses, having a smaller huddle space that floats over your meeting room may not be feasible. But if you just crop out the top portion of the above picture, then recreating this conference room becomes quite a bit easier: All you need are some cylindrical lights, a dozen stools, and a narrow, minimalistic table. It may not look as cool without the floating huddle room, but it should still look pretty cool.

3. Zendesk


A great way to jazz up a meeting room is to encase it in glass. The above meeting room layout, for instance, is about as dull as it gets: boring chairs, generic desk, plain, colorless walls. But encase it all in glass and suddenly you feel as though you’ve just teleported to the year 2029.

4. Red Bull Toronto

The left side of the room looks like the alien spaceship from the movie Arrival, the right side looks like the workshop of a carpenter with extremely poor hand-eye coordination, and yet somehow it all fits together in a way that seems perfectly natural.

5. Önen Holding Head Office Building

If it weren’t for the giant glass ceiling revealing the forest in the background, you’d be forgiven for thinking that this conference room was located on the Internation Space Station.

6. Airbnb Dublin

Encasing a conference room with just two panes of glass is one thing; encasing it on all sides and then installing privacy curtains is taking it to the next level.

7. Adidas Shanghai

Although not all businesses have windows that overlook the Shanghai skyline, the other things that make this conference room design stand out are easier to emulate, namely giant overhead LED lights, an enormous conference room sign, and a projector that’s been mounted to the ceiling. (Note: Due to the lack of wires dangling from the ceiling, it’s probably a safe bet that they use a wireless presentation solution for meetings that involve screen sharing).

8. Grupo CP

Credit where credit is due: Whoever designed this conference room came very close to achieving the impossible—creating a cabled conference room that looks presentable.
At first glance, it may appear as though the TV’s aren’t connected to the table. But take a closer look and you’ll notice what appear to be connectivity boxes in front of every other seat. You’ll also notice that the table is significantly bulkier than any of the others on this list. This is likely because the table is housing a couple dozen HDMI, VGA, mini DisplayPort, USB, and whatever other cables end users may need to connect their laptops to the screen.

9. Google Budapest


Google’s trademark use of bright primary colors in their meeting rooms has been widely imitated by companies all over the world for many years now. But less widely imitated is the floor of Google’s Budapest conference room, which creates the illusion that the table is floating in the middle of a swimming pool.

10. Horse-Head Conference Room

conference room design ideas
Frank Gehry’s 1997 conference room design exists only in a Princeton museum, and it’s easy to see why it hasn’t seen any real-world use: Mounting a flat TV to those walls could be a challenge. But if you want an innovative, attention-grabbing design and have access to a lumberyard full of curved wood, conference rooms don’t come much more attention-grabbing than this.

Conference Room Design & Cables

No article on conference room design is complete without a note on the restrictive nature of cables, which are to interior designers what handcuffs are to convicts.
As soon as cables are introduced into the conference room, the number of design possibilities is immediately reduced. Conference room tables, for instance, come in all shapes and sizes, but if you’re going to rely on wires, your table options are limited to extremely large clunkers that come with built-in connectivity boxes and cable management boxes. Likewise, the number of tiles that you can put on your floor is just about infinite, but if you rely on cables, you basically have no choice but to bury them under a carpet. And that’s not to mention all the problems
Luckily, there’s an easy way to avoid cables. By implementing a wireless presentation system in your conference room, you can allow your end users to share their screens with just 1 click of a button. No cables, no headaches, no hassles.
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You’ve finally settled on a name for your conference room, now you just need a way to let people know what it is. This is where a catchy conference room sign comes in handy. You want the sign to stand out and grab people’s attention without creating the impression that your workplace is being turned into a Las Vegas casino. The best way to do this is to choose the material and font that work best with your workplace. Here are some of the marquees that can bring in the audience you need.

Here are some of the marquees that can bring in the audience you need.

Staying On The Safe Road

There are a variety of conference room signs that range from plates you put on the door to stand-alone units. If you’re looking for something that is subtle and elegant, you can choose a standard metal sign to place on the door. These come in several different shades so you can find the one that best matches the décor of the building. They come with removable inserts that can be changed out as needed. This allows you to quickly and easily change the room name, so if you regret naming your conference room “Blue Jays FTW”, you can easily re-name it.

Going Hi-Tech

Another type of conference room sign is a digital board. Though they work in the same way as the placard, they are just a little different. Instead of a handwritten or typed name, these signs display a digital greeting to your guests. They are more expensive than their metal counterparts, but they stand out. The digital display will grab people’s attention and leave your room clearly labeled. And the message can be customized.

Another unique feature that comes with this sign is the fact that the display can change colors to alert attendees of the occupancy of the room. If the color on the board is green, the room has space for more. If, on the other hand, the sign is red, there is no more room in the conference. This allows you to communicate with people without having to stop the conference. These can also be used in conjunction with online applications and calendars so the post can be updated automatically.

A Sign That Goes Anywhere

The last type of sign is the stand-alone unit. This is a metal sign that can stand on it’s own, holding a greeting for your guests. These are perfect for companies that have conferences at other locations, such as hotels and banquet halls. They can be easily transported to the venue to label your conference room. The insert in the post can be changed as needed.

The sign you choose should best meet the needs of the company. Small companies who have conferences in the office can benefit from the traditional metal placard. A more advanced unit, such as a stand-alone post or a digital screen, may work better for a larger company. They can be easily updated and are great for brands that travel often.

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For IT managers, renovating conference rooms can be a mixed bag. On the one hand, few things in life are more satisfying than throwing out old AV equipment and replacing it with state of the art technology. On the other hand, IT managers are not interior designers, know nothing about conference room furniture, and are as out of place in an office furniture store as a sales rep in a server room.

So for all those IT managers out there who are installing high-end projectors, cameras, and speaker systems in their conference rooms and are thinking about adding some new furniture to go along with all that new technology, here are a few things you need to know.

The Size

The first thing you need to do is take measurements of the room. Knowing how big or small your conference room is will help you select the proper size of furniture to place in it. The two biggest mistakes you can make are cramming a tiny room with gigantic conference room furniture and sparsely furnishing a huge conference hall with a few tiny chairs. You need to utilize all available space in the best way possible.

The Conference Room Table

The first piece of conference room furniture you should purchase is the table. Once you have the conference room table in place, the task of picking the chairs, furniture, and appliances (such as a coffee machine, a display board, bookcases, shelves or a water dispenser, etc) becomes easier. When buying the table, think about the shape and the size of the room and the table which would be best suited in the room. You can select an oval, rectangle, and even a U-shaped conference table.

The Conference Room Chairs

The number of chairs that you can fit in the meeting room depends on the size of the conference table. One good way to determine the number of chairs you can have is by knowing that the table’s width in feet is the number of chairs that can be placed comfortably. This means that an 8-foot-wide table will seat eight individuals.

Another way to accommodate more people is to line some chairs against the back wall. This will be helpful during larger meetings where not everyone can be seated at the table due to space constraints.

The Spacing

There should be at least a space of 48 inches between the wall and the table. However, if you want a more comfortable space then you should increase the space to 56 inches.

If you want people to walk sideways between the wall and the chair, keep a space of 16 inches. However, if you don’t want the employees and the visitors to walk sideways then leave a space of 24 inches.

Per chair, allow 30 inches of space on each side. For rising from a chair, keep a space of 32 to 34 inches between the back of the chair and the table.

The ideal space between the visual display board and the table should be 56 inches and there should be at least a bending space of 36 inches for when you want to use the lower shelves of a bookcase.

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The first colour laptop, the Commodore SX-64, hit the market in 1984. It came with two video ports: an S-video port and composite video port. The device didn’t have batteries, weighed 23 pounds, and used a floppy drive that was bigger than the monitor (5 1/2 inches vs. 5 inches).
The laptop has come a long way since 1984, and so too have the ports that they come with. Over the course of just the last 8 years, laptops with one or more of the following ports have been in widespread use: VGA, DVI, USB, miniport, HDMI, Thunderbolt.
Prior to 2012, the multiplicity of video ports did not have a significant impact on the efficiency of business meetings. Most conference rooms had a shared PC connected to the TV or projector, so as long as everyone’s PowerPoint project was transferred to the shared PC prior to the meeting, presentations could go forward without too much difficulty.
In today’s BYOD era, this is no longer the case. If the shared PC hasn’t already gone extinct, it’s certainly high up on the endangered species list. Nowadays everyone brings their own laptops, and hooking up all those different laptops with all those different ports to a TV or projector can be a bit of a nightmare.
Luckily, 99.99% of today’s laptops come with WiFi capability, and connecting laptops to a TV or projector through WiFi is a lot cheaper and more time-efficient than hiring an AV company to drill thousands of dollars worth of wires, adapters, and cable management boxes through your walls and conference room tables.
In the three videos below, an unfortunate IT manager learns this conference room AV lesson the hard way…