When it comes to meeting and discussing serious matters among the staffs, employees, and directors, the first thing to have in mind and put in place is to select a conducive, quiet, secured and comfortable meeting room that will aid interactions and communication.
The Meeting Room
A meeting room (also known as a conference room or conference hall) is a room specially prepared and designed for events such as meetings and business conferences, and commonly found at convention centers, hotels, and establishments such as institutions, and even hospital. The meeting rooms can sometimes be designed for large meetings such as arenas and concert halls. Some of these meeting rooms can be for personal or security reasons without windows. However, a meeting room should be equipped with the latest technology setup, which includes Audio Video Installation for interactive display and should be conducive for smooth communication.
Meeting Room Setup
Meeting rooms may be set up in diverse styles like Banquet, Hollowed, U-Shape, Conference Style, etc., aiding wireless presentation depending on the purpose of the meeting.
Shortage of Meeting Rooms
Scarcity and unavailability of meeting rooms are alarming due to the vast creation of new companies. They are consequently contributing to the shortage of Meeting rooms.
Shortage of meeting rooms could lead to unnecessary changing of the meeting venue, and this could get you or your boss pissed off than you could ever imagine.
Imagine a situation whereby you have received a mail with stating that you need to hold a meeting your boss, and you need to book a meeting room, and you find out that there is no meeting room available at the moment. Sadly, this could be frustrating and make you depressed.
The Solution to Meeting Rooms Shortage
In such a scenario, it is a clear sign that you need more or explore other needs like:
- Legacy meeting
- Phone calls
Writing a communication guideline can change peoples’ mindset of what a meeting room actually means. The space we inhabit have to change as the world of work is changing.